When it comes to productivity…

Some of the things that seem to slow you down are the very things that enable you to work smarter.

The amount of time it takes to stay organized as you work, is much less than the amount of time it takes to get organized when you have a major deadline or when the number of projects, contracts, people and documents has grown or if the flow of documentation has been allowed to get out of control.

Simply having working: numbering systems, filing systems, revision control, status management, tag-doc links, audit trails, workflow, management of change, records management, submission control and issuing control embedded into day-to-day working practices will have a transformational effect on productivity and quality of output.

While technology may be an enabler, it is also important for organizations to recognize that it is not the end-all solution. Technology is only as good as the business understanding behind it, and good information management working practices are not always natural or intuitive.  When evaluating your current environment, ask yourself these questions:

  • How much of my company’s intellectual capital is tied up in uncontrolled documents?

  • Do I have controlled collaboration that protects intellectual property?

  • What is my current level of exposure to risks resulting from document incidence; i.e., the wrong document being received, sent or used?

  • How much more efficient and profitable would my organization be if we improved and streamlined processes?

  • As a manager, do I have insight into the performance of ongoing projects, or do I find out about business-impacting issues at the last minute?

  • Are resource constraints delaying profits or causing me to miss business opportunities?

At Kinsmen Group, with decades of implementation experience, we understand that implementing an engineering information control solution is about ensuring that one of the business outcomes for your company is increasing the productivity of your workforce.